We are looking for a Head of Supply Chain & Logistics with a deep appreciation for art and design, capable of managing high-net-worth client relationships and complex global logistics (ATA Carnets, specialised art handling, and international fair coordination). The Head of Supply Chain & Logistics will lead and manage all incoming and outgoing shipments of artwork, ensuring safe, timely, and cost-effective transport and handling. Oversee packing, crating, customs, insurance, courier relations, inventory movement, and shipping staff to protect artworks and support fairs, exhibitions, loans, and sales.

KEY RESPONSIBILITIES:

Art Fairs, Exhibitions, Special Projects & Client Shipments:

• Oversee all logistics for incoming/outgoing artwork (local, national, international), including packing, crating, labelling, transit, and tracking.
• Coordinate with freight forwarders, registrars, exhibitions, curators, conservators, installers, and external lenders to schedule transport and meet timelines.
• Ensure proper insurance coverage, prepare insurance valuations, and coordinate claims when needed.
• Schedule and manage shipping/handling staff and contractors; maintain staffing for installs and deinstalls, manage live storage, and manage pre- and post-fair and exhibition logistics.
• Prepare and distribute exhibition & fair guides, internally and to external suppliers.
• Ensure compliance with legal, customs, and international transport regulations (CITES, cultural property laws where applicable).
  

Supplier and Stakeholder Relationship Management:

• Manage relationships with existing freight forwarders, carriers, art handlers, couriers, customs brokers, and engage new suppliers as needed.
• Negotiate rates and service agreements with suppliers.
• Engage with clients and other relevant stakeholders (internal and external) to present logistics options and manage the delivery and installation of artwork.

Logistics & Inventory Management:

• Prepare and review shipping documentation: bills of lading, commercial invoices, import/export paperwork, and customs declarations.
• Maintain and update shipment tracking systems, inventory movement logs, and condition report records.
• Prepare and manage logistics budgets for fairs, exhibitions and projects.
• Manage shipping budget, approve expenditures, and report on cost-per-shipment and other logistics KPIs.
• Upload relevant customs and shipping documents to inventory system and company server.
• Manage inventory in off-site storage facilities and implement best practises for storage of inventory and manage the release of inventory, including filing all relevant documentation
• Check all shipping and logistics invoices are in order and query incorrect charges with suppliers if necessary.
• Oversee or authorise packing/crating designs and materials; ensure environmental and security standards in storage and transit (temperature, humidity, vibration protection).
• Conduct risk assessments and implement loss-prevention and emergency response procedures.
• Develop and implement shipping procedures, handling protocols, and condition-report standards specific to fine art.
• Lead continuous improvement projects to increase efficiency, reduce damage rates, and optimise costs.

Position Requirements:

• Degree in arts administration, logistics, museum studies, business, or related field preferred (or equivalent experience). A BCom in Supply Chain/ Operations/ Logistics is preferable.
• 5+ years of experience in art handling, shipping/logistics, or collections management in galleries, museums, or fine-art logistics firms; 2+ years in a supervisory role preferred.
• Strong knowledge of fine art packing/crating techniques, condition reporting, and conservation-aware handling.
• Familiarity with international customs, import/export law, and insurance for artworks.
• Familiarity with shipping and logistics within the USA/ USA import and export formalities
• Proven vendor management and negotiation skills.
• Excellent organisational, communication, and project-management skills; ability to coordinate multiple concurrent moves.
• Experience with inventory/shipping software; proficiency in Microsoft Office and shipment tracking tools. Intermediate or Advanced Excel and PowerPoint needed
• Valid driver’s license.
• Willingness to travel domestically and internationally as needed.
• Physical ability to oversee and occasionally perform manual handling tasks; understanding of health & safety procedures.
• Meticulous attention to detail and respect for provenance and condition.
• Excellent communication skills and the ability to engage authentically with diverse stakeholders (clients, artists, lenders, customs officials).
• Strong ability to work as part of a team, and the ability to plan, lead and motivate.
• Ability to work well under pressure and meet deadlines.
• Willingness to work overtime and across time zones as required.
• Ability to problem solve, multitask, and work under pressure.
• Nimble and adaptive thinking.
• Fastidious attention to detail, record keeping and accuracy.
• Independent working methods requiring decision-making, responsibility, and accountability.
• A commitment to confidentiality at all times, both within the organisation and outside of it, in perpetuity.
• Big picture thinking with an understanding of the overall brand identities and goals and a strong desire to continue to grow and build on these goals.

HOW TO APPLY:

Please email your submission (including a cover letter and your CV) to [email protected] with the following subject line:
SG RECRUITING | Head of Supply Chain & Logistics | Applicant Name


NOTE: Due to the high volume of applicants, if you do not receive a response from us within two weeks of submission, unfortunately we will not be proceeding further with your application. Thank you and good luck!